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Board Minutes June 8, 2005 NOTE: These notes are not official until approved at the next meeting of the Board of Directors. Copies of the attachments may be obtained from the secretary by request. MOSINEE HOCKEY CLUB BOARD MEETING June 8, 2005
Officers Present: Jim Fuls, Steve Hagman, Todd Pecha, Tammi Schildt. BOD Present: Mark Filipiak, Kevin Gorski, Chuck Grabow, Bob Hayes, Mike Kennedy, Tim Nechuta, Rick Pufall PSF Present: Keith Krueger, Sheila Pyan, Mike Riedel, Kathy Scholl, Deb Seis, and Renee Weinberg Others Present: John Krueger, Linda Kennedy Meeting called to order at 6:32pm by Jim Fuls, President. Approval of May 11, 2005 Minutes: Motion to approve by Bob Hayes. Chuck Grabow second. Approved by voice vote. Building Committee: PGA pressure tested the lines. Out of 170 lines – 13 are leaking. The header system is blown. Hardwood Heating gave the quote and said there would be a 2 week turn around. To fix it from the leak (which is about 10 feet from the end) is $2,000; and to do a full replacement would be $20,000. Bob Hayes made a motion to fix the header system from the leak for $2,000. Mike Kennedy second. Approved by voice vote. Steve Hagman said that BRR Technologies will be sending a quote for a dehumidification system before the next board meeting. John Krueger said he would like to have the dimensions of the rink, so he could see what he could do for us. Bill Singkofer and Ken Brod were at the rink, and had patched the holes from the pucks. Finance Committee: Motion by Todd Pecha to approve the May 2005 Finance Report. Bob Hayes second. Approved by voice vote. Silver Blades was contracted with MHC to make 2 payments for ice rental; one in January 2005 and one in April 2005 for $3,000 each. Total ice rental for Silver Blades for one season is $6,000. They only made a partial in January 2005 for $2,750 and did not make another payment for the 2004-2005 season. Silver Blades management, has requested, that MHC wait for last season’s payment until they hold their registration for the 2005-2006 season and they will pay us the $3,250 for 2004-2005 and the $6,000 for 2005-2006 in September 2005. After some discussion it was unanimous that Mosinee Hockey Club does not want to hurt any of the Silver Blade skaters by not renting the group ice; but it was also unanimous that a more detail contract will be set in place for the upcoming season. MHC will make a few suggestions to the Silver Blade parents on how their organization can find it’s way out of the managerial situation it is in. As per the MHC Board, Steve Hagman will send Silver Blades a certified letter requesting payment of the $3,250 from 2004-2005 season or the next legal step will be taken. Girls High School Hockey Team John Krueger wanted to Thank Mosinee Hockey Club for our contributions so far to the High School Girls Hockey League. John is an officer for the Girls HS Hockey Booster Club; the Girls HS Hockey Booster Club must raise $20,000-$25,000 per year. This year they would like to hold a raffle…the problem is; to obtain a license to hold a raffle an organization must be atleast 1 year old…they are not. They are requesting the use of our raffle license to hold a raffle for this year only. There would be no cost to MHC and they would take care of everything. Mike Kennedy made a motion for MHC to allow the Girls HS Hockey Booster Club to use the MHC raffle license for this 4 wheeler raffle. Mark Filipiak second. Approved by voice vote. (MHC – deferring to MHC Board member Bob Hayes to approve final raffle ticket wording and appearance.) Fund Raising Committee: Mike Riedel presented a pricing chart for Mosinee Pride merchandise, changes were made to a few items and they were approved as listed below. Motion to accept the following pricing by Kevin Gorski. Bob Hayes second. Approved by voice vote. * Chart to be included in July’s Minutes* - Due to lack of space in this set of minutes. Public Relations Committee: Tammi Schildt will check into getting into the schools earlier this year for a hockey demonstration in each elementary gym class. Also will find out if we can we set up a registration table at school open house, like they allow the football and swimming lesions to do. Tammi also asked for Board permission to hold off on a mailing until closer to registration—concerned it just might be tossed if mailed so far in advance of the season. Mark Filipiak made a motion to hold off on the flyer and table it until July or August. Bob Hayes second. Approved by voice vote. 26 more jerseys sold at the June Jersey Sale. Scheduling Committee: Deb Seis has volunteered to fill the vacant Ice Scheduler PSF. No one else has come forward. Bob Hayes made a motion to accept Deb as the Ice Scheduler. Steve Hagman second. Approved by voice vote. Tournament Committee: Still waiting for our check for the Holiday Cup. WAHA Tournaments for 2007 – we will host Squirt 2B Rules Committee: Todd Pecha made a motion to make the ACE Coordinator a PSF. Chuck Grabow second. Approved by voice vote. Rules Committee proposed a change for the definitions and duties of the Concerns and Complaint procedures, the ACE Coordinator and of the Hockey Development Committee. After a full discussion the following was approved. For the Hockey Development Committee definition and duties changes, Todd Pecha made several motions, each for different statements, Bob Hayes, Mike Kennedy, Rick Pufall, Tim Nechuta all gave seconds. All motions were unanimously approved by the Board; making the following definition approved. Subject: Committees (Continued…) 7. Hockey Development Committee: a.) The entire committee will be appointed by the Board at the first board meeting scheduled after the annual meeting. The committee will consist of a minimum of 3 and maximum of 5 members, the Board will select the best qualified candidates to serve on the committee. b.) Its purpose is to make sure all of our kids develop their individual and team hockey playing skills with the most qualified coaches available to MHC. They will accomplish this by: 1. Working with coaches to implement USA Hockey Youth Development Program. 2. Oversee the proper certification of the Club coaches. 3 Formulate the number of roistered teams for each division of play for the season. 4. Formalize and implement the team selection process following the guidelines of the ‘Selection of Teams’ policy. 5. Select coaches for each Mosinee Hockey Club team. 6. Work under the direction of the Ace Coordinator, who may delegate other duties as necessary. Todd Pecha made the motion to approve the following as the MHC definition for the ACE Coordinator. Bob Hayes second. Unanimously approved by the MHC Board. N. ACE (Association Coaching and Education) Coordinator - Will follow the guidelines put in place by USA Hockey. An ACE Coordinator, should be an experienced individual with a strong coaching background, hockey knowledge and commitment to the sport. Patience is a critical component, as well as an understanding of the time needed to execute the long-term vision of age-appropriate skill development. The hope is that the ACE Coordinator commit to a multi-year appointment. ACE Coordinator should also: 1. Possess strong communication skills, be able to create goals and objectives. Communicate a long-term vision of these goals and objectives and be able to “sell” these to the association. 2. Be comfortable teaching coaches, players, parents and club board members. 3. Have a strong inclination toward skill development of players in the club and exhibit a “love of the game.”
In addition to a full list of duties suggested by USA Hockey, that can be viewed at www.usahockey.com, MHC’s ACE Coordinator would also 1. Provide guidance and/or recommendations to the Game Scheduler before August 1st.
2. Chair the Hockey Development Committee and delegate duties to the HDC members. 3. Meet with Board members for additional responsibilities as necessary. Todd Pecha made the motion to approve the following as the MHC Concern and Complaint Procedure. Kevin Gorski second. Unanimously approved by the MHC Board. Subject: Concerns and Complaints
1. Concerns and complaints will be handled in the following manner with emphasis on resolving the conflict at the lowest possible step: Step #1: At the coach level, a private discussion with all concerned parties present. (ex. coach and skater / coach, parent and skater / coach and parent) This Step does not need to involve other players parents, HDC members or MHC Board members. Step #2: At the HDC level, a private discussion with all concerned parties present. coach, skater (may or may not attend), parents and a member of the Hockey Development Committee. Step #3: At the Vice President level, if a solution is not found at the Step 2 level, the skater and or parent will fill out the Concern/Complaint Form, found in the warming house office or make a copy from this policy handbook.
The forms should be submitted to the Vice President of the Club or in the case of a conflict of interest, a designee of the President. The Concern/Complain Form can be delivered in person or be put in the warming house mail box of the Vice President or mailed to Vice President – Mosinee Hockey Club - PO BOX 214 – Mosinee, WI 54455 Promptly upon receipt of any Concern/Complaint Forms, the Vice President will properly label the date and time of receipt of the Concern/Complaint Form.
The Vice President (or designee) shall convene a Committee with 2 other Board members within 1 week of receipt of any concern. This committee will meet and carry out its investigation, presenting its report, including a recommendation for any action, at the next Board meeting, either regularly scheduled or specially scheduled to address the issue. In the event that an investigation is still in progress, preliminary report(s) will still be made at each successive Board meeting. These reports to the Board will be made in closed session. By a majority vote, the Board shall determine what, if any, action will be taken. This does not restrict the Board from designating any person(s) or agency to act on its behalf.
All information from these investigations and reports will be kept confidential. The Vice President will maintain a confidential file, separate from Club records, regarding these concerns and complaints. This file will pass to each successive Vice President. These records will be retained until the subject of the complaint has either: A. Grown out of our program as a player; B. Been absent from the Club as a member in any capacity for 2 consecutive years.
2. This committee is not necessarily a replacement for any Disciplinary committee. Todd Pecha made a motion to wait to choose the ACE Coordinator and Hockey Development Committee until the July Board meeting, so word could be sent out via a newsletter to get all people interested in being members of the HDC people to be in attendance. And to give all people interested in being ACE Coordinator time to write a Letter of Interest. Rick Pufall second. Approve by voice vote. At 8:20 pm, Motion by Steve Hagman to adjourn the June meeting. Bob Hayes second. Approved by voice vote.
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